Unlock the Power of QuickBooks Accounting: A Must-Read Guide for Trucking Business Owners

Explore essential QuickBooks Accounting app features that simplify finances and maximize profits for owner-operators running their own trucking companies.

Running a small trucking business involves staying on top of your finances, even when you’re on the road. The QuickBooks Accountant mobile app offers powerful tools that can streamline your bookkeeping, save time, and help you manage your business more efficiently. Here's a guide on how to take advantage of these features specifically tailored to trucking businesses:

1. Track Income & Expenses

How It Helps: Stay on top of your revenue and expenses in real-time, even when you’re out making deliveries.

How to Use:

• Open the QuickBooks app, click the “Menu” button in the lower right corner, and then select the “Transactions” tab.

• Here, you can view all incoming payments and expenses categorized automatically.

• You can also manually enter transactions if needed by pressing the “+” button on the lower right.

This feature helps you track cash flow and monitor your trucking business's financial health while you’re on the go.

2. Create & Send Invoices

How It Helps: Generate and send invoices for completed jobs or deliveries, ensuring you get paid faster.

How to Use:

• Tap on "Create Invoice" from the home screen in the “Quick actions” menu.

• Select or add the customer information, then input the delivery details, rate, and any additional charges.

• Customize the invoice and email it directly to your customer.

With this feature, you can easily bill clients right after delivery, helping to improve cash flow.

3. Snap Receipts

How It Helps: Take photos of fuel and maintenance receipts directly from the app to keep your expense records organized.

How to Use:

• Tap on the "Snap Receipt" icon in “Quick Actions”, or go to “Menu” -> “All” -> “Receipt Snap”

• Take a picture of the receipt, and QuickBooks will automatically extract key details (amount, vendor, date).

• The receipt is then matched with an existing transaction or recorded as a new one.

This feature helps you stay organized and prevents important receipts from being lost while on the road.

4. Real-Time Financial Reports

How It Helps: Get real-time insights into your business's financial health, including profit and loss or balance sheet reports.

How to Use:

• In the lower right, click “Menu”, “All”, and then scroll down to the “Reports” Section. Click either “Profit and loss report” or “Balance sheet”

• Customize the date range in the top right corners.

• You can also export or share these reports with your accountant.

These reports help you monitor the financial status of your trucking business, make informed decisions, and plan for growth.

5. Accept Payments

How It Helps: Get paid faster by allowing clients to pay invoices directly through the app.

How to Use:

• Click the “Invoice Pay” icon in the “Quick actions” menu on the homepage.

• Select “Charge Payment” (You will have to follow a set up process for the first time using QuickBooks Payments. Follow the set-up guide in app.)

• Track incoming payments and match them to invoices in the "Sales" section in “Menu”.

While QuickBooks takes a fee for taking payments in-app, this feature helps you speed up cash flow and ensures your business is paid promptly.

Conclusion

With the QuickBooks Mobile App, small trucking businesses can efficiently manage their back-office tasks while staying on the road. From tracking expenses to processing payroll and sending invoices, these features streamline your operations and help you focus on growing your business. Whether you're a one-truck operation or managing a small fleet, QuickBooks makes it easy to keep your finances in order without the headache.

Give these features a try and see how much time and effort you can save!

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